Diocese of Rockville Centre

Career Opportunities

SUMMARY OF POSITION 

The Diocese of Rockville Centre is currently seeking an energetic ministry assistant to work in the Office of Vocations, Youth, Young Adult and Campus Ministry. This individual will provide secretarial and administrative support in a well-organized and timely manner to the Director of these four ministries.  Availability to attend events on weekends and evening meetings as needed.     
           

RESPONSIBILITIES

  • Oversee the daily operations of the Vocation, Youth, Young Adult and Campus ministry Office i.e. answering phones, ordering office supplies, sorting and processing mail, preparing mailings, memos, checking social media, extensive email communication
  • Assist in creating fliers, promotional materials and content for social media  in order to communicate with parishes, schools, and other Diocesan Offices
  • Manage the organization of special events for all ministries from start to finish; including date, location, invitations, track RSVPS, create agenda, create nametags, contracting with  speakers and presenters, liturgical setup, acquire and lead volunteers, accounts payable/receivable
  • Plan with the directors of each ministry the annual budget and calendar of events
  • Responsible for ongoing relationships with donors; thank you letters, holiday  cards, newsletter
  • Coordinate the application process between applicant, vocations director, rector  secretary, and admissions board; acquire autobiography, sacramental documents and educational transcripts, arrange for background  checks and psychological evaluation, transcribe  applicants  recorded interview, collect  reference  letters
  • Arrange for seminarians medical insurance, stipends; pay tuition invoices; Pastoral/Summer Assignments; process reimbursement checks for seminarians throughout the year
  • Prepare and submit monthly expense for Vocations Director
  • Create and distribute monthly prayer calendar for all Bishops, Priests and Seminarians of our diocese
  • NCDVD Regional Meetings; travel arrangements  for vocations representative
  • Transcription of all Bishop and Seminarian interviews twice per year
  • Update the Vocations Website regularly and send updates to Communications for the DRVC website
  • Submit payment requests to Music Ministers  and Priests who provide  services on our campuses
  • Manage Director's ever-changing  calendar and Book Conference room for all meetings

REQUIREMENTS
Proficiency with MS Word, Excel, Outlook, Publisher, Constant Contact, Mail Chimp and Ebreviary
Minimum 5 years of administrative assistant experience
Active member of a Roman Catholic parish community
Available to work weekends and evenings
Capable of independent travel to seminary and parish locations across Long Island

Please email your cover letter and resume in word format as an email attachment. Please note Ministry Assistant in subject of e-mail to our Human Resources Department: Diocese of Rockville Centre, P O Box 9023, Rockville Centre, NY 11570

- Email: This email address is being protected from spambots. You need JavaScript enabled to view it. - Fax: 516-678-9566

HR Contact

Contact Human Resources Office
Phone: 516-678-5800 Ext. 259
Email: employment@drvc.org
http://www.drvc.org/HR

Contact our Pension Department:
Phone: 516-678-5800 Ext. 259
Email: hr@drvc.org
Fax: 516-678-9566